Drivers are responsible for operating the tachograph correctly in order to record their activities accurately and fully. Specifically, drivers must:. Analogue tachographs must continue to display the correct time — which for the UK includes adjustments for British Summer Time.
This means that they will automatically record activity as driving when the vehicle is moving however it defaults to the selected mode switch setting when the vehicle stops so drivers need to ensure it is set to the appropriate mode for the activity being carried out when the vehicle is stationary. Driver cards Drivers who have been issued with a driver card are committing an offence if they are unable to produce this during a roadside inspection, even if they only drive analogue tachograph-equipped vehicles.
A driver is required to enter the following information on the centrefield of a tachograph chart that they are using to record their activities:. It is not acceptable for written entries to extend outside the centrefield area if they might interfere with chart recordings.
Drivers must produce a record of their whole daily working period. So when drivers are unable to operate the tachograph, have not been allocated a vehicle, or are working away from the vehicle and have had to remove their tachograph chart, they must manually record their activities on the chart.
Employers may also ask drivers to indicate on a chart where their duty or rest begins and ends, so that they can ensure that a full record has been submitted. Most analogue charts have a specified place to make manual entries usually on the reverse however, manual entries can be made anywhere on the chart provided that they are clear and do not obliterate other recordings.
This is an example of manual entries made on the rear of a tachograph chart of a driver who started their day at They also finished their day with an hour of other work away from their vehicle and has indicated both the end and the start of a daily rest period. Their activities while with the vehicle are recorded by the tachograph on the other side of the chart once it has been inserted.
This is an example of the manual entries made by a driver who changed vehicles at All the details of their activities and their name are entered on the other side of the chart. This is an example of manual entries made by a driver who discovered a tachograph fault at They have used the pre-printed area to indicate their activities for the remainder of their duty until They have also noted the reason for them keeping a manual record.
All other details are provided on the other side of the chart. Smart tachographs also automatically record the location of the vehicle and allow for enforcement authorities to remotely interrogate the data. Strict rules are in place for the use of the data. Operators must periodically download this data from digital and smart tachographs known as the Vehicle Unit or VU every 90 days and from driver cards every 28 days and analyse the information to ensure that the rules have been complied with.
Details of how to do this will be contained in the user manual for the model of tachograph. If the vehicle is used without a driver card being inserted, the system will not prevent the vehicle from being driven, but the VU will record the fact that the vehicle has been used without a card. A driver who has not been issued a driver card is not permitted to drive a vehicle equipped with a digital or smart tachograph.
Similarly, a driver who is not in possession of their issued driver card is not permitted to drive a vehicle equipped with a digital or smart tachograph unless the card has been lost or stolen, in which case the procedures for reporting this must be followed. See the information at Lost, stolen or malfunctioning driver cards below.
Alternatively, you can ask your vehicle CVR test centre to print off a copy of the Tachograph Declaration Form which will be pre-populated with details of your vehicle. You can then complete the form and following the remaining steps as above. This page location is:. Sign In. Find a Test Centre. Digital tachographs are devices fitted to buses and trucks.
They record the amount of time drivers spend driving and resting, as well as capturing data about the vehicle. Before driving a vehicle fitted with an analogue tachograph, filling in the tachograph chart is the first thing you will be required to do. You are required to fill in on the chart. Your name surname and first name.
Filled in before driving. The place where you started work. The place where you finished work. Filled in after driving. Start date. Finish date. Fill in after you finish driving. The registration number of your vehicle.
The odometer reading at the end of the day. The odometer reading at the start of the day. Opening reading subtracted from closing reading equals total daily kilometres travelled. At the beginning of the day you must fill in 1, 2, 4, 6 and 8.
At the end of the day you must fill in 3, 5 and 7. If you miss something out you may be taken to court. You should keep you original charts with you to produce for inspection by enforcement staff on request. Keeping up with the Highway Code is easier than ever. Transport Select Committee - holding the public sector to account. Related content and links About Moving On Official advice and information for lorry, bus, coach and van operators and drivers.
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